Sponsor Benefits Page

Sponsor Benefits Page

2018–2019

Introduction:  GFOAT offers a number of benefits for our sponsors as outlined in this policy. Since our sponsorship follows a ‘pooled funds’ approach, sponsorships do not cover specific events, but provides general association support to minimize conference costs and maintain the administrative functions of the organization.

GFOAT Membership: It will also be a requirement that every sponsor organization have at least one member of GFOAT.  Membership will be reviewed annually to ensure that sponsors are current. Notifications of programs and events occur through membership database distribution. It is the SPONSORS’ responsibility to make sure their membership is current and that the registered member distributes information to the remaining persons in the company.

Recognition at Conferences: GFOAT typically holds two conferences per year, at which posters and signage promote our various sponsors, by support level.  Verbal recognition during a general session or luncheon offers members the opportunity to acknowledge our sponsors as a group.  In addition, where logistically feasible, ‘resource tables’ allow sponsors to set out informational items about their company, products, and/or services (see below).  Important upcoming dates are:

  • October 24-26, 2018 –Fall Conference, Moody Gardens Hotel, Galveston
  • April 14-15, 2019 – Spring Institute, Renaissance, Austin

Conference Credits: Sponsors are allowed to send participants to the conference. All conference credits expire at the end of each fiscal year, which is June 30, 2019.

  • Platinum Sponsor – 8 conference credits for the fiscal year
  • Gold Sponsor – 4 conference credits for the fiscal year
  • Silver Sponsor – 2 conference credits for the fiscal year
  • Bronze Sponsor – 1 conference credits for the fiscal year

GFOAT Website: GFOAT is getting a new website by October 2018, which will include a page designated to sponsors of the organization.

Conference Marketing Benefits: GFOAT no longer produces a printed final program for the events. We are utilizing a conference app and all of the features it has to offer, see specifics below.

PLATINUM BENEFITS: $5000 

  • Push Notifications – Platinum Sponsors will be highlighted at intervals during the event, to be determined by administrators.
  • Sponsor Listings-ln-app profiles appear for a representative for each sponsor. Content to be provided by sponsor.
  • Social Wall – Generates an automatic post that has been previously created by the sponsor to show up in certain intervals during the event (to be determined by administrator).
  • Banner Ads – Platinum Sponsors may have a rotating banner at the top of the app screen. Must submit two graphics by September 14:   Mobile size 640×150 and Tablet size 552 x 150; PNG file format; No transparent backgrounds.
  • CLICK Game Challenges – Members win badges by completing various challenges, to include meeting some of our sponsors.

Add On Benefits: 

  • WIFI Branding – Sponsor branding appears at guest log-in.  lf multiple companies are interested,  administrator will select.
    Premium is $1000 extra for one conference.  Ultimate is $2000 for both conferences.
  • Food and Beverage Sponsor – $1000

GOLD BENEFITS: $2500 

  • Push Notifications – Gold Sponsors will be highlighted at intervals during the event, to be determined by
  • Sponsor Listings-ln-app profiles appear for a representative for each Content to be provided by sponsor.
  • Social Wall – Generates an automatic post that has been previously created by the sponsor to show up in certain intervals during the event (to be determined by administrator).
  • Banner Ads – Sponsors must submit logo graphic by September 14. Four logos will be combined to appear at the top of the rotating Submit in an EPS Vector file format and we will size to fit.
  • CLICK Game Challenge – Members win badges by completing various challenges, to include meeting some of our sponsors.

SILVER BENEFITS: $1000 

  • Push Notifications – Sponsors will be highlighted at intervals during the event, to be determined by administrators.
  • Sponsor Listings-ln-app profiles appear for a representative for each sponsor.
  • CLICK Game Challenge – Members win badges by completing challenges, which will include meeting sponsors.


BRONZE BENEFITS: $500

  • Push Notifications – Sponsors will be highlighted at intervals during the event, to be determined by administrators.
  • Sponsor Listings-ln-app profiles appear for a representative for each sponsor.
  • CLICK Game Challenge – Members win badges by completing challenges, which will include meeting sponsors.

    Bronze sponsors are restricted to the following categories:     

    • First-time sponsor – offered as an entry-level opportunity to get to know our organization and to decide if it is a good business case for the company;
    • Non-profit organizations – Coops, University, etc.
    • Single owner/employee companies – one-person businesses

Resource Tables.  We do not host exhibit space, but we provide space on shared resource tables.  These tables are intended to be non-staffed areas where information is displayed or offered for any interested participant. We do not intend to rent additional exhibit space for these events, or provide any utility or service other than tables set up in an accessible location. The venue of conferences changes from year to year and we will make the best decision we can to offer the sponsors maximum exposure while supporting a good conference flow and floor plan.  Also, the level of sponsor participation at these tables varies from one conference to the next, so we do not plan to structure space on the tables.  Preference and sizing will be determined by sponsor support level, to provide the most visibility and space (in our best judgment) to the highest level sponsors.   Vertical presentations, banners, or other materials that take up additional space or distract from others will be removed.

Special/Hospitality Events. Due to conflicting schedules, GFOAT will not assist with extra sponsor publicity for the conferences.  We ask sponsors not to compete with our programming if they decide to host a private event.  THIS FALL – We host a reception Wednesday, October 24th 5-6:30 p.m. and a social event on Thursday, October 25th 6:30 – 9:00 p.m.  If you wish to entertain clients after that, you can access our online roster once registration is open to learn who is planning on attending.  Further, due to our conference app feature, we can push notifications to those delegates who are logged on and let them know of any events you are hosting.  The frequency of this notification will be at our judgment and you will provide the script/content based on our limitations of space.

Conclusion
It is our intent at GFOAT to offer our sponsors a good value for their support.  We view the agreement as an on-going relationship and hope to continue to find ways to improve the benefits to the sponsors and the members.  Occasionally, we will solicit formal sponsor feedback, but ideas are always welcome. Please contact Lavern Gaines, lavern@tml.org with any questions, concerns or ideas.